FINAL+COMMENTS+1


 * FINAL COMMENTS**

After these 6 tasks and everybody’s input I now have several things I need to take back to IBEN:
 * Revision of Faculty Meeting power point
 * Revision of plenary meeting power point
 * Debrief session…..breakfast on the last day or afternoon meeting on the day before last?
 * What info do we want to get out of the debriefing session?
 * Can IB Surveys allow for the possibility of completing workshop observations in more than one sitting?

Other considerations:

It is not the role of the field rep to monitor workbooks/resource books. It should be up to the WSL’s to monitor their own workbooks, and it is their responsibility to know about copyright rules. Having said this it would not be a bad idea to remind WSLs at the Faculty meeting that we count on them to provide materials in the workbook that are up to date and comply with copyright rules.
 * Is it the role of the Field Rep to monitor workbooks/resource books? **

Field reps keep up to date via checking the IB website, the OCC and the WSLRC in the OCC. The Coordinator Notes are particularly helpful with updates. If in doubt, go to the source, you can contact IB Answers and they’ll find the right person to give you a response. Do not rely on tips from colleagues as this is how PYP myths have come into being! A “field rep” tab on the OCC where updates are posted sounds like a good idea. We’ll need to check whether this can be implemented…….
 * How do field reps keep up to date with programme developments? **

It is hoped that the school coordinator has read and applies the guidelines that is listed for each of the Category workshops. Workshop leaders should always clarify what the objectives of the workshop are from the very beginning and the workshop should continue as planned. If it is just one or two participants it may be possible – after consultation with the Conference Coordinator – to switch them to a more suitable workshop. However, if numbers are big it may be necessary for one of the WSLs to take a small group aside or even ask the FR to provide some support…….for a session or two….not for the entire workshop!
 * There are people in my category 2 or 3 workshops who don’t know anything about the programme. (from participant and WSL perspective) **

a) Check with conference coordinator…..a box of resources may be hiding under a table! b) Check with other WSLs since it is possible that the resources got placed in the wrong room. c) If the needed resources cannot be located, participants from the same school can be asked to share a workbook………..not the best solution….
 * I haven’t got enough resources for my workshop. **

There is an agreement amongst participants to this Field Rep training that a lot of participants do not turn up for Category 1 workshops with their copy of //Making the PYP happen//. In order to be as “green” as possible one of the decisions taken in the past years was that all documents that are found on the OCC should be downloaded by participants. I know…..a lot never do that and many docs are included in the workbook anyhow…….but this is something we should be trying to achieve!!!!

The WSLs should first try and address the concerns, preferably at break time so as not to allow the individual to dominate the workshop. If disruption continues, the FR should step in. Observe workshop for a while ….and then talk to participant…again at break time in a private place. If it continues, FR should consult with conference coordinator to try and move participant to another workshop.
 * A particular participant is disrupting the workshop. **

Easy to write about this, difficult to do. Needless to say, moving the participant into another workshop should be the very last resource!!!

a) Make sure it is not a distinction between policy and practice. b) If it is really about the interpretation of the documents the WSL should ask the FR to clarify c) If there is still a disagreement tell participants that the final word comes from the office d) Contact the office and make sure a response is given to participants.
 * A particular participant is maintaining that the WSL is incorrect in their interpretation of the IB documents. **

The Conference coordinator is in charge. The FR talks to her to see how you can help. Do not take any decisions without consulting with Conference coordinator.
 * There is a major disaster in the area where the workshop is being held. **

We all know how expensive professional development is and it is unbelievable that so many participants leave before the workshop is over. I also agree that it is unfair that workshop evaluations are completed by participants who have not attended the full workshop. This is something we need to discuss with IB quality assurance department.
 * Participants leaving before the workshops are over. **

We all agree this is an unfortunate situation but please abstain from saying anything to participants, it is already too late to make a change.

However, I do not think the WSLs should change their plan in any way. The last sessions should be as powerful as all the others. Participants who do stay for a full workshop should get what they came for.

During 2012, only in-school workshops will have the chance of getting two “remote sessions” rather than adding a third day….but this will be only temporary as all PYP workshops have to be 10 one and a half hour sessions long…..

Two issues here…..participants needing more time……check with conference coordinator if return time to the afternoon session can be delayed……this decision should not be taken in isolation as changes in the schedule can impact a lot of things. The second thing is that WSLs need time to “breathe, relax and get focused for the next session”…and this will not happen if they arrive and find a long queue….so it is not only an area for WSLs that needs to be set aside but a food line as well…….we’ll need to talk to PD to see if something like this can happen.
 * Lunch is late! **

** QUESTION THAT CAME UP ** Where does all the data being gathered by the FRs (and other observers) go and how or when do presenters receive some of that feedback in order to improve their practice?

I'll ask IB Surveys to give me a comprehensive answer to this question!