Task+1


 * Task 1: ON BEING INVITED AND WHAT TO DO ON ARRIVAL**

1. Field reps will be invited by IBEN and once they accept they will have to access REGIS to find ……what? (Use the ppt on this page to guide you in this task).

2. When will you be required to arrive? What should be your first steps once you arrive at the workshops venue? Prepare your own checklist to make sure you cover all these steps. You will need one of the resources uploaded last week to guide you.

Start a new thread on the DISCUSSION link on this page to write/upload your findings.




 * __SAMPLE RESPONSE __**

1. Field reps will be invited by IBEN and once they accept they will have to access REGIS to find ……what?


 * In REGIS: **
 * Under General information **:
 * Global workshop architecture
 * Under Professional Development Information **:
 * Regional Field Representative Guide
 * Field representative report
 * Plenary session ppt
 * Under Logistical Information **:
 * Key deadlines
 * LCD/ Laptop agreement
 * Hotel, Travel and Honorarium Policy
 * <span style="background-color: white; font-family: Arial,sans-serif;">Travel Policy
 * <span style="background-color: white; font-family: Arial,sans-serif;">Travel Form
 * <span style="background-color: white; font-family: Arial,sans-serif;">Expense Claim Form
 * <span style="background-color: white; font-family: Arial,sans-serif;">MEDEX Card
 * <span style="background-color: white; font-family: Arial,sans-serif;">ESTA Fact Sheet

<span style="background-color: white; font-family: Arial,sans-serif;">2. When will you be required to arrive? //<span style="background-color: white; font-family: Arial,sans-serif;">Field reps must arrive with time to: // <span style="background-color: white; font-family: Arial,sans-serif;">What should be your first steps once you arrive at the workshops venue? Prepare your own checklist to make sure you cover all these steps.
 * //<span style="background-color: white; font-family: Arial,sans-serif;">get organized for the Faculty meeting //
 * //<span style="background-color: white; font-family: Arial,sans-serif;">rehearse plenary session (on your own or with other programme Field reps) //
 * //<span style="background-color: white; font-family: Arial,sans-serif;">attend Faculty dinner //
 * <span style="background-color: white; font-family: Arial,sans-serif;">Check in
 * <span style="background-color: white; font-family: Arial,sans-serif;">Contact IB Conference Coordinator onsite:
 * Location of IB office in hotel
 * Conference Coordinator contact number
 * Update of info on workshop rooms, list of participants,
 * Internet access: who has access,passwords
 * Security issues: will rooms be locked during breaks?
 * <span style="background-color: white; font-family: Arial,sans-serif;">AV staff contact information
 * Become acquainted with the layout of workshop rooms, breakfast/lunch area, restrooms, emergency exits
 * Check out plenary session room (if there are other programme Field reps do this as a group)
 * AV connection: TRY OUT THE SYSTEM!!!!! Does the ppt work? Do the microphones work?Area where WSLs will be sitting during plenary to make their introduction to participants easy
 * Rehearse plenary
 * Check out Faculty meeting room:
 * Check notes for Faculty meeting
 * <span style="background-color: white; font-family: Arial,sans-serif;">Is everything set up for meeting