Task+2


 * Task 2: ON THE FACULTY MEETING**

Part 1
 * 1) a. What questions do you have on the power point presentation? (Find the ppt on the Resources page of this wiki)
 * 2) b. What other information should have been included, if any?

Part 2 Prepare your notes for this faculty meeting. Please consider:
 * What materials will you need to have? Who prepares them? Who makes them available?
 * How long will the meeting need to be?
 * What needs to be included in the faculty meeting apart from what is on the power point presentation you will get from IB?
 * What happens if a workshop leader is delayed and is not present at the Faculty meeting?


 * TASK 2 **

I have tried to put together your questions and have answered them to the best of my abilities. At times, your questions or reflections have also raised new ideas or thoughts of different aspects of the Field rep role we should be looking at or revising. // Apologies I don't seem to be able to control the font size!!!! //
 * Part 1 **

**a. What questions do you have on the power point presentation? ** What does AoB mean? Any other business Would each programme FR have slides that are only pertinent to his/her programme?

Why is there information for MYP and DP included? This powerpoint presentation will be updated by IBEN twice a year to reflect any new info about the programmes. PYP Field reps will have news on the PYP but we may also add info on the other two programmes. Are there specifics on the other website slides that we should address? Why are all of the website pages included? Just as examples of anything new that comes up on the IB webpage…..these will probably change……. Can the FR add more slides to the PP? Anything related to the venue?

 Can the power point be amended to meet specific needs, or is this not allowed? Some of the ppt slides will be set and you will not be able to change them, others you will need to make changes in order to reflect the info of a given venue. The ppt should be the tool that creates the common link in all events…..we want all workshop leaders to get the same information. <span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">On the website slides would the Opening Classroom doors links be live so that a clip could be shared? <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">We will try to avoid live links as there may be difficulties opening them if laptop and ppt have some incompatibilities. It may be easier to open the IB webpage to show these clips. <span style="font-family: Arial,sans-serif; font-size: 11pt;">b. What other information should have been included, if any? <span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">Slide 5, support for the WSL leaders should be detailed. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Later on in this training we shall be looking at how to help with participants (disruptive, challenging, leaving early) <span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">Providing the WSL with cell phone numbers would provide more immediate assistance rather than having to look for the FR. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">This could be a good idea in venues where there are many workshops and rooms are very far apart. <span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">It would be good to have an electronic version of the Protocol sheet along with the rubric to share with the WSLs. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Definitely, WSLs need to know what Field reps will have to complete in their reports …….my oversight as I thought this was already common practice in North America……. <span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">Information on how to access the modules mentioned on slide 6 just in case someone has not completed that task. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">PYP educators should write to <span style="font-family: Arial,sans-serif; font-size: 11pt;">marcela.izraelson@ibo.org <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;"> By 2012 all educators should have completed these modules before going on any activity.

<span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">Introductions: time spent with IB and in what role(s) – <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Yes!

<span style="color: #404040; font-family: Arial,sans-serif; font-size: 11pt;">Field Rep will: make any necessary changes to participant registration in conjunction with the conference coordinator – <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">If the conference coordinator has a request from a participant to change from one workshop to another, Field reps may be asked for their opinion. Please make sure you base your replies on the PYP Workshops Handbooks found in the WSLRC rather than on “the way it has always been”. Point 3 of the workshop description “Recommended audience” should be what we base our answers on.

<span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">One more thing that comes to mind: Field Reps NO LONGER hold an OCC meeting for workshop participants. The OCC is an integral part of each workshop. Workshop leaders should be showing the OCC to participants and making reference to any specifics considered appropriate for the workshop they are leading.


 * <span style="font-family: Arial,sans-serif; font-size: 11pt;">Part 2 **


 * <span style="font-family: Arial,sans-serif; font-size: 11pt;">Prepare your notes for this faculty meeting. Please consider: **

<span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">Field reps will need a laptop, an LCD projector, and the power point presentations (one for the Faculty meeting and one for the Plenary). We are working on this to see which is the best way forward…….ppts will surely be on the REGIS………. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;"> Field reps should also get the following from the conference coordinator: <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;"> Cell number of field rep may be given to all WSLs if the venue is too big and there are many workshops <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">WSL packets that have not been picked up at the time of the Faculty meeting may be left by the Conference coordinator in the room where the Faculty meeting is being held. If a WSL has not arrived by the time the Faculty meeting is over, Field rep could leave it at the Front desk. <span style="font-family: Arial,sans-serif; font-size: 11pt;">How long will the meeting need to be? <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">90 minutes may turn out to be too long at the beginning, so in 2012 we’ll probably plan for a 60 minute meeting. Our hope is to gradually change the Faculty meeting so that we can share best practice as well the logistics of the event. <span style="font-family: Arial,sans-serif; font-size: 11pt;">What needs to be included in the faculty meeting apart from what is on the power point presentation you will get from IB? <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">Stress the importance of wearing badges at all times
 * <span style="font-family: Arial,sans-serif; font-size: 11pt;"> What materials will you need to have? Who prepares them? Who makes them available? **
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">list of WSLs,
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">workshop leader assignments,
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">location of rooms
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">any last minute changes to the printed programme
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">updated participant list and attendance forms
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">times that WSLs can get into rooms to set up
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 10pt;">internet access codes if available

<span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Stress importance of not changing the schedule <span style="font-family: Arial,sans-serif; font-size: 11pt;">What happens if a workshop leader is delayed and is not present at the Faculty meeting? <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Help the co-presenter with set-up and anything else they may need. <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">After the faculty dinner check to see whether the WSL has arrived…if YES, relax, if NO, start thinking of contingency plans……

<span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">If a WSL does not arrive, is called away, is ill:
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">Field rep may join the other leader for a session or two if there has been a delay
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">The WSL that has arrived may be asked to lead the workshop on his/her own
 * <span style="color: #0070c0; font-family: Arial,sans-serif; font-size: 11pt;">In the event of a large number of participants, you may need to ask